Day-to-Day Duties
• Clarify any questionable invoice items, prices or receiving signatures
• Assemble and review invoices to be completed for payment with adherence to internal controls
• Maintain copies of vouchers, invoices or correspondence necessary for files
• Type periodic reports and other records
• Obtain proper information and/or data regarding invoice payments
• Check vendor files for any previous payments and assign voucher numbers
• Prepare vouchers listing invoice number, date, vendor address, item description, amounts and coding per accounting policies and procedures
• Reconcile bank statements
• Input daily bookkeeping and record keeping
• Verify invoices against purchase orders and ensure goods or services were received before issuing payment to vendors

Accounts Payable Roles & Responsibilities
• Post business transactions, process invoices, verify financial data for use in maintaining accounts payable records
• Provide other clerical support necessary to pay the obligations of the organization
• Maintain meticulous records of outstanding payables
• Ensure the accuracy of an organization’s financial documents for payment.
• Protect businesses against unintentional overpayment
• Practice effective monitoring to ensure payments are made to vendors in a timely manner
• Insure that proper accounts are being charge for invoices

Accounts Payable Essential Skills
• Analytical skills
• Detail oriented and organized
• Computation skills
• Leadership abilities
• Written and oral communication skills
• Problem solving skills

Education Requirements
• A degree in the following subjects would be beneficial:
o Finance or Economics
o Business Studies
o Accounting
 Knowledge and understanding of Fund Accounting
• An understanding of basic bookkeeping and accounting skills is required